Effective Date: January 1, 2025

At THEVETJOBS, we respect your privacy and are committed to protecting personal information collected from candidates, clients, and website visitors. This Privacy Policy outlines how we collect, use, and safeguard your data in compliance with applicable laws.

Information We Collect

We collect the following types of information.

Candidate

The term “Candidate” shall refer to a potential employment candidate whose curriculum vitae or resume is submitted by Recruiter to THEVETJOBS for consideration for a position for which THEVETJOBS has initiated a job search and authorized the submission of a curriculum vitae or resume by Recruiter.

Initiation of Job Search

Each job search will be initiated by THEVETJOBS’s issuance of a Position Search Request via THEVETJOBS’s Greenhouse applicant tracking system (“Greenhouse”) to Recruiter. Such job search shall outline the position title, qualifications, and other relevant details.

In order to submit a Candidate in response to a Position Search Request issued by THEVETJOBS, Recruiter must do so through Greenhouse using each Candidate’s personal email address.

Term

This Agreement shall commence on the Effective Date and continue for one (1) year. At the end of the term, this Agreement will automatically renew for an additional twelve (12) month period, unless either Party notifies the other in writing of its intention not to renew at least thirty (30) days prior to the end of the then-current Term.

Either party may terminate this contract at any time with or without cause by providing the other written notice of termination. In the event of such notice, the terms and conditions of this Agreement shall remain in effect and apply to any candidates that have previously been referred by Recruiter to THEVETJOBS.

Candidate Submission

THEVETJOBS shall have no obligation to pay Recruiter any Fee in the event that THEVETJOBS hires any Candidates submitted by Recruiter prior to the Effective Date.

Recruiter shall thoroughly check each potential candidate’s background before presenting such candidate to THEVETJOBS. For each potential candidate, Recruiter shall:

1. Verify dates of employment;
2. Verify education or training; and
3. Check references.

Recruiter agrees that it will not submit a candidate without:

1. Thoroughly checking such potential candidate;
2. Informing candidate of the opportunity with THEVETJOBS; and
3. Receiving consent from the potential candidate to have his/her resume sent to THEVETJOBS.

Recruiter further agrees to never ask for nor report to THEVETJOBS any Candidate’s current salary.

Contingency Basis

The Agreement between THEVETJOBS and Recruiter is on a “contingency fee” basis in that no Fee shall be earned by Recruiter unless THEVETJOBS or any subsidiary hires a Candidate identified and presented for employment consideration by Recruiter to THEVETJOBS, regardless of the method of referral.

Fee

In exchange for the performance of Recruiter’s services set forth in this Agreement, Recruiter shall be entitled to the payment of a fee in the amount equal to twenty percent (20%) of the Candidate’s gross annual salary as of the date the Candidate first begins employment by THEVETJOBS, excluding any benefits, commissions, bonus compensation, or stipends.

Recruiter shall also be entitled to the payment of the Fee in the event that any Candidate presented by Recruiter under a specific Position Search Request is subsequently hired by THEVETJOBS for another position within one year of such submission.

THEVETJOBS shall not owe Recruiter any Fee if:

1. The Candidate contacted THEVETJOBS prior to Recruiter’s presentment of such Candidate;
2. THEVETJOBS identified the Candidate from another source prior to Recruiter presentment of the Candidate;
3. THEVETJOBS does not employ the Candidate within one year of Recruiter’s first submission of the Candidate to THEVETJOBS;
4. The Candidate leaves under his/her own volition or is terminated for cause within ninety (90) days after the starting date of employment; or
5. Recruiter does not submit Candidate to THEVETJOBS via Greenhouse.

Payment and Refund

The Fee is due and payable in its entirety forty-five (45) days following the date the Candidate starts employment with THEVETJOBS.

In the event that a Candidate leaves under his/her own volition or is terminated for cause within ninety (90) consecutive days after the starting date of employment, Recruiter shall conduct a search in an effort to provide a replacement Candidate for hire by THEVETJOBS.

This search shall take place for a maximum period of three (3) months and will commence the day Recruiter receives notice from THEVETJOBS that the candidate was terminated or left under his/her own volition.

In the event that Recruiter fails to locate and recruit a replacement who is hired by THEVETJOBS within the Replacement Period, Recruiter shall refund 100% of any Fee received within ten (10) days following the expiration of the Replacement Period.

If Recruiter fails to return the Fee to THEVETJOBS when due, a finance charge of 1.5% of the outstanding balance per month shall be incurred from the date such payment was due until the date paid.

Non-Exclusive

This Agreement shall be non-exclusive; THEVETJOBS may hire other recruiters or conduct independent searches. If two recruiters provide the same successful candidate, THEVETJOBS will use reasonable efforts to pay the recruiter that demonstrates first submission and proper entitlement, but in no event will THEVETJOBS pay more than one recruiter for the same candidate.

Non-Solicitation

Recruiter shall not solicit THEVETJOBS’s employees for any purpose during the Term plus twelve (12) months thereafter.

Arbitration

Any unforeseen disputes arising under this agreement which cannot be settled between the Parties will be submitted to the American Arbitration Association for arbitration at a location in New York, NY in front of a single arbitrator appointed by the AAA.

The Parties agree that arbitration by the AAA will be a final and binding resolution of all disputes ruled upon by the arbitrator and the prevailing party shall be entitled to recover reasonable attorney fees incurred in connection with the arbitration.

Indemnification

Each Party shall indemnify and defend the other Party against any claims asserted against the Indemnified Party by a third party for losses, injuries, or damages caused by the Indemnifying Party’s conduct.

Equal Opportunity Employer

THEVETJOBS is an Equal Opportunity Employer.

The Company’s policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information, or any other basis protected by applicable law.

The Company also prohibits harassment of applicants or employees based on these protected categories.

Relationship of the Parties

The Parties hereto are independent contractors. Neither Party shall have any right, power, or authority to assume, create, or incur any expense, liability, or obligation, express or implied, on behalf of the other Party, except as expressly provided herein.

This Agreement is not intended to be nor shall it be construed as a joint venture, association, franchise, partnership, or other form of a business organization or agency relationship.

Law and Venue

This Agreement is governed by New York law, without giving effect to its conflict of law principles. The Parties consent to and select state and federal courts in New York as the jurisdiction and venue to resolve any disputes arising from or related to this Agreement.

Confidentiality

All information, whether printed, written or oral, which is requested from or voluntarily furnished by THEVETJOBS shall be held in strictest confidence and used only for the purpose of this Agreement.

Recruiter’s submissions to THEVETJOBS shall not be considered confidential.

Miscellaneous

This Agreement constitutes the complete agreement between the Parties and supersedes any and all prior understandings, conversations, and proposals, and may not be amended, except by written agreement executed by the Parties.

The relationship between the parties to this contract is that of independent contractors. Nothing contained herein is intended to create an employment relationship or an agency relationship between these parties.

Neither party may assign their rights or responsibilities under this contract without the expressed written consent of the other.

In the event it becomes necessary to enforce or interpret this agreement or any part thereof, the prevailing party shall be entitled to reasonable attorney’s fees and costs, in addition to whatever other necessary and proper disbursements may be awarded.